Attendance Policy
  

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Attendance Policy

XYNA's Attendance Policy

Attendance is a student’s main priority. Inappropriate and undocumented absences are truancies. Students who are truant at the time of evaluations such as tests, quizzes, presentations, homework grading or skill assessments, may not have a makeup opportunity and may be graded “0” on the evaluation. The consequences of truancy may be detentions, counselling with parents, and referral to attendance counsellor, suspension, or withdrawal from school.Full attendance at school is vital for maximum success. Important dates are identified in the monthly calendar to assist families when planning special events.Absence from a final examination because of illness must be explained by a doctor’s note.

  • Students who are truant at the time of evaluations such as tests, quizzes, presentations, homework grading or skill assessments, may not have a makeup opportunity and may be graded “0” on the evaluation.
  • The consequences of truancy may be detentions, counseling with parents, referral to attendance counselor, suspension, or withdrawal from school.
  • Important dates are identified in the monthly calendar to assist families when planning special events.
  • Absence from a final examination because of illness must be explained by a doctor’s note.
  • Students can have no more than eight total (excused and unexcused) absences in a class semester. Absence in excess of this amount will result in the student not receiving credit for the class.
  • Students must make up time on an hour-for-hour basis. Make-up times will be arranged at the discretion of the principal, based upon the individual needs and resources of the school.
  • Students who are tardy or leave early from an individual class period five times will be counted as absent for one class period for that class. If total absences, including tardy/early departure absences exceed 8 for the class, the time must be made up on an hour-for-four basis in order for the student to receive credit for the class. Persistent tardiness will be reviewed by the Attendance Committee and reported to parents/guardians. The principal/designee will notify the parent of the school’s concern and remind the parent of the School’s attendance policy.
  • Students may request a waiver of the attendance requirement due to extraordinary, extenuating circumstances. Waiver request forms must be submitted five days prior to the end of the semester. This timeframe may be adjusted at the discretion of the principal. The Attendance Committee will review the request for waiver and decide to grant or deny the request. If the request is denied, the student shall be allowed the opportunity to make up the missed time and work at the discretion of the principal.
  • Teachers will take attendance in the first hour of the class. The teacher’s attendance record is the official record for that class.
  • A student is not allowed to enter the class if he comes 15 minutes late without prior information. It is the student’s responsibility to check in at the Office after an absence to get a late note from principal /office manager. The student is to show this late note for excused absences to each of his/her teachers. The student is to submit a note within two (2) days with the following information:
    • Date(s) of absence(s)
    • Reason for absence
    • Parent/Guardian signature

    Each note will be reviewed by the school administration. The school administration has the right to excuse a student temporarily from attendance on account of sickness or other unavoidable causes. Below are the valid excuses for temporary non attendance of a student at school.

    • Illness or injury
    • Quarantine
    • Death in the immediate family
    • Medical or Dental Appointments
    • Court or Administrative Proceedings
    • Religious Observances
    • Education Opportunity. (Parents should contact the principal three (3) school days before the absence.)
  • Only parents or guardians can sign notes. A student may sign his or her own notes after the student provides the office with proof of emancipation. Homework may be requested when a student is absent for three or more consecutive days. The office should be contacted by 10:00 am to receive work by 7:00 pm the same day.
  • If a student was under a doctor’s care, we need a doctor’s note specifying the dates the student was under a doctor’s care. If a student was required to be in court, the student is to submit a note from the Clerk of Court or from an officer of the court.
  • One hour of classroom teaching would be considered as missed if the student is late 4 days for 15 minutes each time.
  • In case of unintimated absence for more than a week a letter will be send to parents/guardian. Parents /guardians will have to come to the institute after making a prior appointment with the office and explain reason for absence to the Principal.
  • Students who donot meet the criterion of 75 percent compulsory attendance will not be granted their credit.
  • Student will be suspended from the course if parents donot respond to repeated intimation (3 intimation either through personal phone calls or through letters) about students absence. A final intimation would be send through the registered post.
  • At the time of admission parent/guardian will be informed about the tentative completion date of course. If the course gets extended because of student’s frequent absenteeism, extended hours would be charged by 30 dollars an hour.